The phone rings – and it’s an employer inviting you to an interview! You quickly set up the date and time. You’re very excited, but then you realize you can’t find the job description anymore. Come to think of it, did you apply for the Front-End Developer or the UX Designer role? You know you were interested in both…but did you apply for both?
Follow these steps below to organize your job search and avoid scenarios like the above. (These steps helped me organize my search for 5 internships and jobs – they really work!)
1. Create a job search folder
This is where all of your files related to your job will go – job descriptions, CV, cover letters, and any interview preparation.
2. Create separate folders for each job
Name each folder by “Job title – Company”. Save the relevant cover letter, resume, job description, and any interview preparation you do.
3. Create a spreadsheet of the jobs you’re interested in applying for to keep track of them
Include company name, job title, application deadline, date of submission, and status.You can see at a glance how many jobs you have applied for, how many you are interested in, your success rate, and if you need to shift your tactic.
4. Applied for a job? Save the job descriptions
You don’t want to go through the above scenario. While employers will understand the situation and will send you the description again, it’s better not to be that candidate.
5. Prepare for the interview
Because my interview answers come out better after I put thought and practice into them, I always have a document with my interview preparation.
6. Use the documents you have saved to speed up your next application
Applying for another marketing assistant role with social media responsibilities? Pull up the related application and modify it from there. The work is half done! You can also pull up any interview notes to help you prepare for your next interviews.
7. Don’t forget to update your spreadsheet
Rejected for a job? Never heard back from an employer? Update your application status and put them out of your mind. If an employer calls after several months, let it be an unexpected surprise. You can also put in notes about the company, the interview process, or any follow-up action required.
If you follow these steps, you can pull up the job description and your application materials right away when the employer calls. Some employers might want to conduct a short screening interview right then and there. Imagine how many candidates can say, “Let me pull up the job description and application.”
How do you organize your job search? Let us know in the comments! And, don’t miss the new internship opportunities that we have for you this summer.